Executive Assistant & Office Manager

permanent Hybrid (office/remote) Hybrid (Office/Remote)

Main Responsibilties
  • Responsible for extensive, proactive and responsive diary management for the CEO, COO and CPO

  • Managing meetings, setting up candidate interviews and managing reminders

  • Initiate and respond to emails 

  • Coordinate and prepare for digital and physical meetings and events by gathering relevant documentation

  • Coordinate Board meetings including preparation support, pre-reading papers, Board packs etc

  • Manage assigned projects and follow-ups with team members to track progress where required

  • Track spend and budget management in conjunction with the Finance team

  • Manage upkeep of org charts in conjunction with the People team

  • Office management activities such as office supplies, organising the office layout and equipment, ensuring refreshments are available in the office and prepared for meetings with internal and external stakeholders

  • Provide other administrative support including proofreading documents and preparing high-quality presentations

  • Support with events and participation in various ad hoc projects

  • Conducting assigned research, including analysing and summarising key findings to support decision making

  • Arranging detailed travel itineraries including visas, logistics and travel packs

  • Manage expenses and monthly claims

Qualifications and Experience
  • Proven c-suite experience of working independently in a high volume, fast-paced environment

  • Proven experience providing senior EA support to an Executive with a demanding international workload and schedule

  • High degree of integrity and experience in managing confidential information

  • Strong organisational skills, willing to roll up their sleeves and juggle multiple and changing priorities

  • Experience managing projects

  • Advanced skills in G-suite and MS Word, Excel, PowerPoint, Outlook and Adobe packages

  • Excellent attention to detail and accuracy in all aspects of work

  • Resilient under pressure, with ability to maintain composure and positively manage change and unforeseen situations

  • Strong team player, great communication skills and someone who is able to build strong relationships with all colleagues

Why join us?


  • Dedicated, passionate and agile team who are constantly innovating and celebrating team successes

  • Flexible and collaborative work culture with extensive development and progression opportunities

  • Inclusion, diversity and belonging is core to our success.  We embrace everything unique and continue to be proud of our diverse, rich culture.  When you are at your best, we are at our best


  • Highly competitive reward package

  • Pension scheme, 4x life insurance and other benefits, including bike to work scheme

  • Generous sick pay scheme and enhanced family-friendly policies

  • Personalised health and well-being support

  • A minimum of 28 days’ annual leave, together with generous flexible and remote working opportunities to ensure you have a great work/life balance

  • Regular team events, fresh fruit and snacks and lots of opportunities to socialise and build great relationships.

About us
Arctoris is a tech-enabled biopharma platform company founded and headquartered in Oxford, UK with its US operations based in Boston and its Asia-Pacific operations based in Singapore. Arctoris combines robotics and data science with a world-class team for small molecule and biologics discovery.